From Bulletin Boards to Digital Signage: Modernizing Employee Communication with SharePoint and Valotalive

In non-desk workplaces, physical bulletin boards are being replaced by different digital solutions, from intranet apps to push mobile notifications and different digital signage solutions. 

This article explores how combining SharePoint Intranet with a modern digital signage can help transform internal communication especially for organizations with both desk and non-desk workers.

The limitations of bulletin boards in non-desk environments

Traditional bulletin boards and emails are giving way to more effective solutions. Digital signage screens now deliver real-time company news, KPI dashboards, and performance metrics directly to employees, bridging information gaps between office and frontline teams.

Most companies already use cloud platforms like SharePoint Online that create a central hub for document sharing and updates.

When paired with digital signage, they allow businesses to automate content updates and personalize displays, enhancing their relevance for diverse audiences.Features like Entra ID authentication add a layer of security, while customizable themes allow organizations to tailor the experience to their unique culture. For guidance on showcasing data effectively, check out how you can connect Valotalive with Power Bi.

Physical bulletin boards, once a staple of workplace non-desk communication, create several challenges in modern workplaces:

• Information quickly becomes outdated
• Updates require manual replacement
• Important announcements are easily missed
• Limited space restricts content

Digital signage addresses these issues by automatically displaying the latest information from SharePoint, ensuring all employees—especially those without regular computer access—stay informed. 

For a detailed discussion on how digital signage overcomes these limitations, see digital bulletin board: unleashing the power of workplace digital signage.

Transitioning from bulletin boards to digital signage does come with challenges, such as system authentication, user training, and driving adoption. 

Transitioning to modern solutions

Modernizing communication systems starts with evaluating current tools and identifying gaps. For many organizations, integrating SharePoint online intranet with digital signage screens proves transformative. This combination enables real-time visibility for company updates and insights, improving reach and engagement. Learn how to drive intranet adoption with digital signage to make this transition more seamless.

“Valotalive has become an integral part of MINDA’s corporate communications. We utilize Valotalive’s digital signage software to optimize employee communication across all locations.

We keep our employees informed and engaged through automatically displayed SharePoint Intranet news posts on screens throughout the workplace. The My Content Channel enables easy, centralized publication of essential company information, incorporating engaging visuals like images and videos, ensuring everyone stays up-to-date.

We always feel in good hands with Valotalive’s support team and greatly benefit from their uncomplicated and friendly customer service.”

Talina Scholz – Marketing & Public Relations, Minda

To ensure a smooth transition:

1. Needs: Identify key communication challenges, such as low adoption rates or lack of real-time updates.
2. Goals and Objectives: Clearly define the desired outcomes and benefits you aim to achieve through implementation.
3. Content and Integrations: Assess the possibility of automating content updates from your existing business applications.
4. Leverage Free Trials: Test digital signage solutions to determine their fit.
5. Provide Training: Equip teams with the knowledge to manage content and utilize new tools effectively.
6. Resources: Identify the necessary personnel and support functions, including ownership and IT involvement.

These steps minimize disruptions while maximizing the benefits of digital signage as part of your internal communication strategy. For practical advice on content management, refer to tips to digital signage content management to boost employee communication.

Integrating SharePoint with digital signage for enhanced collaboration

Benefits of SharePoint Online for internal communication

A step-by-step guide to this integration can be found at how to show SharePoint Online on digital signage.

Features like automated content updates and customizable themes allow businesses to create visually appealing displays that reflect their culture and reinforce branding.

Organizations can effectively bridge the communication gap between desk and non-desk workers by integrating SharePoint with digital signage. 

This allows for a seamless flow of information, ensuring that the latest news and company insights are displayed on digital signage screens throughout the workplace. Non-desk workers can receive updates in real-time, enhancing internal communication and engagement.

Digital signage, a way to enhance communication across desk and non-desk workers

Digital signage offers clear benefits compared to traditional communication methods in workplaces. 

Its capability to display dynamic content such as Sharepoint intranet news, KPI dashboards and performance metrics keeps information relevant and timely. This effectiveness enhances internal communication and drives traffic to Microsoft SharePoint, promoting greater employee adoption.

Digital displays permit real-time updates, allowing the latest news to be shown on office TVs, which captures attention more effectively than static posters or emails. Additionally, this technology supports improved employee engagement by providing accessible content that promotes a connected workplace culture.

Organizations can customize signage to cater to different audience needs by employing themes and permissions, ensuring that specific messages are shared based on departments or roles. For example, HR can post updates on screens in break areas, while IT information appears in tech departments, facilitating tailored communication.

By integrating with business applications and authenticating through Entra ID, companies can efficiently and securely expand this service, making workplace digital signage a powerful method for communication and employee connection.

Combining SharePoint with Valotalive enhances workplace communication by automating the display of posts, KPIs, and updates. This integration ensures seamless content management while allowing organizations to personalize screens to suit departmental needs. For inspiration, explore 5 cool digital signage ideas that your company is not doing yet.

Customizing displays for different audiences

Organizations can identify the specific needs of different audience segments by analyzing usage data and preferences regarding content on digital signage screens. By employing a content management system, they can assess which content and posts resonate most with employees.

Engaging media, such as photos and videos, can enhance communication in various workplace signage applications. Feedback can be collected through surveys or real-time interactions to ensure that the content reflects the interests of employees. Ongoing adjustments based on performance metrics like KPI dashboards can help refine displayed information. 

A successful signage service not only automates but authentically presents company insights: what is happening in our company right now?

Industry-specific benefits of digital signage

Applications in manufacturing, logistics, and more

Digital signage enhances operational efficiency and employee communication in manufacturing. By displaying the latest news and announcements on screens, companies can drive traffic to their SharePoint intranet, making internal communication smoother, especially for workers without immediate access to computers.

Logistics companies share real-time information about shipments and inventory status through displays, improving workflow management. KPI dashboards and performance metrics shown on office TVs enable teams to quickly confirm their action items and track progress.

Various industries also use digital signage to foster engagement by showcasing company insights and updates. Themes can be customized to reflect workplace culture while highlighting important posts about corporate events or policies. Organizations can scale out by integrating media from business applications, offering clear communication in an engaging format.

Start free today

A free trial of digital signage allows companies to explore these benefits without immediate commitment. Explore how Valotalive can revolutionize your workplace communication. Start a free trial today to see the benefits firsthand.