Digital Signage for Corporate Communications
One platform for office teams and non-desk teams alike – on the factory floor, in warehouses, in stores and in the office – with company news, HR updates and safety messages that update automatically from the tools you already use, such as SharePoint, Google Slides and Power BI.
One Channel Every Employee Sees
Digital signage for corporate communications puts company news, HR updates, safety messages and live data on screens where people work. It is built for organisations with both office and non-desk employees: everyone sees the same news at the same time, and each site adds what matters locally. Internal communications and HR teams manage every screen from one place, site managers add local news, and safety teams keep safety information current – across all sites and shifts.
From Disconnected Channels to One Message for Office and Floor
| Disconnected channels | With Valotalive | |
| Reach | ❌ Office staff get news by email and intranet; floor and store staff get it from posters and team briefings | ✅ Office and floor see the same news on screens where they work |
| Speed | ❌ Office and floor hear the same news at different times, or not at all | ✅ Everyone sees company news at the same time. Publish once in your intranet, and it shows on the screens too |
| Always current | ❌ Intranet news, lobby slides and printed posters each need their own updates, and some go out of date | ✅ Screens update themselves from the tools you already use, such as SharePoint, Google Slides or Power BI |
| Targeting | ❌ Everyone gets the same generic message, or each site and office runs its own screens | ✅ Different content for offices, production floors and stores, managed in one place |
Reach Every Employee, With or Without a Desk
Employee digital signage reaches people where they already are: at a desk, on the factory floor or in the store. When your organisation has both office and non-desk employees, one system serves both, so nobody depends on a separate channel. Digital signage for employee communications works across every site, from production to reception.
Production and manufacturing
Shift information, goals, safety figures and company news on the factory floor, in break rooms and near time clocks – scheduled for each shift. More on digital signage for manufacturing.
Warehouses and logistics
Shift changes, daily targets and live performance data in the warehouse and at loading areas, timed to each shift.
Retail stores
Promotions, training schedules, guidance and job vacancies in staff rooms – from head office to every store at once.
Offices
Company news from SharePoint and Microsoft Teams, KPIs from Power BI and events from Google Calendar in lobbies, kitchens and corridors – without one more email.
Reception and visitors
Welcome guests and show news, products and references. With an Interactive Notice Board, people tap to browse without a login; with Valotalive Control, visitors choose content from their own phone.
Distributed sites
Site managers add their own updates next to company-wide content, so nobody hears about a site-specific change at the last minute.
Remote and hybrid employees: with Virtual Display, you embed a display’s content in your intranet or another website (additional subscription).
“Before Valotalive, we showed old data in PowerPoint slides that didn’t reach everyone. Now our Power BI dashboards update in real time, and frontline employees simply can’t miss them.”
– Thomas Grüner, Project Manager, Logistics, Rexel
Keep Every Site Safe and Informed
Safety information works only when people see it, and when it is current.
- Emergency messages: send an alert to selected screens or all screens in seconds; the screens switch to white text on a red background. Use it alongside your alarm systems, not instead of them.
- Accident-free days: the counter updates automatically on every screen.
- Safety figures and instructions: safety KPIs from your BI tools and current safety guidance at each site.
More on safety and compliance displays.
Connect Employees to Company Culture and Strategy
Strategy and values stick when people see them often. Screens repeat the key messages in every break room and office, not only in the yearly town hall.
- Company values, strategic priorities and leadership messages
- Recognition for teams and individuals, and milestones worth celebrating
- Messages scheduled for the start of each shift
- Your own PowerPoint designs, so the look stays on brand, and your public LinkedIn company posts
How Do You Manage Company-Wide and Site-Level Content in One Place?
Valotalive is corporate digital signage software built for organisations with many sites. Communications teams keep central control, and each site stays relevant locally.
Publish once in your intranet
News you publish in SharePoint, Viva Engage or LumApps appears on the screens too, and other intranets and news sources connect through an RSS feed. One update reaches both channels.
News and live data on one screen
Show company news next to live Power BI or Excel dashboards on the same screen with Multiview, which splits the screen into zones.
Flows and display groups
A Flow is an automated playlist. Group screens by location or audience, give each group its own Flow, schedule content and give important messages more screen time.
Shared and local content
Head office shares one Flow with all sites, and each site adds its own content. You decide how the screen time is split.
Roles and mobile publishing
Admins, content managers and content publishers each get the rights they need. Site staff post local news from their phone with My Content Channel.
Security for IT
Sign in with Microsoft Entra ID (Azure AD), Okta or Google. Runs on Windows and ChromeOS devices and directly on Samsung Tizen displays. Read more about Valotalive security.
How Companies Use Valotalive for Corporate Communications
ATS: site news on time for 2,900 field employees
Most of ATS’s 2,900 employees are blue-collar maintenance staff working in customer factories. Before Valotalive, they heard about site-specific changes at the last minute. Now site managers share local updates next to company news, and some managers have asked for more screens in break rooms.
“Not having to regularly update and print out PowerPoint slides has saved our site managers so much time.” – Holly Mosack, Director of Internal Communications, ATS
Puuilo: company news in 50+ stores
Most of Puuilo’s employees work on the store floor without regular computer access. Puuilo uses its in-store info screens for training schedules, guidance documents, job vacancies and campaigns. Puuilo reports more awareness of company news among floor staff and a stronger sense of connection.
“We are using Valotalive to deliver information fast to our employees regardless of where they work in our stores.” – Juha Parviainen, CIO, Puuilo
Works With the Tools You Already Use
Valotalive connects with more than 40 workplace tools, so content stays current without manual work: SharePoint, Microsoft Teams, PowerPoint, Power BI, Excel, Google Slides, Google Sheets, Slack, LinkedIn and more. See all apps and integrations or read about our digital signage software.
Excel
Share up-to-date sheets & data visualizations
PowerPoint
Share PowerPoint presentations
Control App
Use as a remote control for your info screens
Accident-Free Days Counter
Safety but visualized
Sharepoint
Share SharePoint news & updates
Power BI
Share up-to-date reports & dashboards
SAP
Integrate with SAP Analytics Cloud
My Content Channel
Add content from your mobile
Google Sheets
Share up-to-date sheets & data visualizations
Slack
Share any Slack messages with your team
Frequently Asked Questions
Email and the intranet need a computer, a login and a moment to read. Screens show the message without any of these, so it also reaches employees without email or intranet access. Digital signage does not replace the intranet: Valotalive can show your intranet news on screens, for example from SharePoint, Viva Engage or LumApps, so one update reaches both channels.
Place screens where people pass or wait every day: break rooms, canteens, entrances, near time clocks, along main walkways, in office kitchens and at reception.
Short, current content: company news, safety messages, shift information, goals and KPIs, recognition and upcoming events. Content that updates automatically from your own tools stays fresh without extra work.
Communications or HR teams manage company-wide content. Site managers or local staff publish local news, for example from their phone with My Content Channel. User roles decide who can publish where.
Not always. Valotalive runs on Windows and ChromeOS devices and directly on Samsung Tizen displays, so screens you already have can often be used.